How to Conduct an Online Board Meeting

A virtual board meeting enables your organization to conduct productive meetings without the physical constraints of a traditional in-person meeting. The use of an online board meeting tool can enable you to save time and resources by eliminating travel expenses, as well as the need to use manual processes such as recording attendance and writing minutes. This will allow you to expand your membership pool for board members by adding those who are unable to attend in person.

It’s easy to set up an online board meeting, but you will need the link for each participant prior to the meeting. You may want to distribute a link for a test meeting to your members before the first one to make sure that their equipment is functioning properly.

An agenda that is clear is crucial for the success of a virtual board meeting. Make sure you include an ‘any other business’ item in the event of any issues that have not been discussed in the rest of the meeting. This will help keep your agenda moving in the right direction and boost productivity.

Make sure to plan all your discussion topics with a deadline and the outcome you want for each. This will give the board members a sense structure and allow you to speed through the meeting.

The act of providing your attendees with copies of the agenda as well as pertinent documents prior to the meeting will allow them to come prepared to share their thoughts. Video conferencing is an excellent tool when yourboardmeeting.org/flexibility-with-virtual-data-room/ conducting board meetings. It will improve engagement and give attendees the chance to see each other’s body and speech.